- Stop losing receipts
Scan receipts with your phone before you lose them or they fade. Details are extracted and auto-filled into expense reports. Our technology recognizes Philippine receipts and language.
- Generate expense reports
Eliminate manual encoding into Excel. Generated reports include merchant name, date, amount, OR number, TIN, VAT details and address. Expenses are also auto-categorized.
- Automate approvals
Submit reports and make approvals even when you are not in the office. Approve by expense line item or by entire report. Duplicate detection minimizes the possibility of fraudulent claims.
- Easily access receipts and invoices
The Intelligent Search feature allows you to find documents just by typing in category, merchant name, TIN, remarks and other fields.
- Eliminate double work for accounting staff
Disbursement reports can be generated in a few clicks.
- Integrate with your HRIS system
In connecting OliviaXpense with your existing systems, your company will have a single platform that consolidates spend data and speeds up processes.
- Merchant name
- Business style
- Merchant TIN
- Date of transaction
- OR number
- Total amount
- VATable amount
- VAT amount
- VAT exempt amount
Significant Time Savings
- Gather receipts
- Sort by date
- Fill-in expense form
- Photocopy receipts
- Print expense form
- Compile receipt and form
- Submit to accounting
- Scans receipts
- Submit to accounting with link to receipt image
Frequently Asked Questions
Is there a minimum of number of users?
Whether you are a team of 2 or 200, Olivia can help manage your expenses.
What are the minimum mobile phone requirements?
Iphone 6 (released 2014)
Android 6, Marshmallow (released 2015)
What types of receipts is the app able to scan and save?
Printed receipts, toll and parking receipts, digital receipts, traditional ORs
How do I capture digital receipts without having to print it out?
You can use your phone to take a picture of the screen. However, you need to turn off the flash so that there is no glare that can distort the image and get in the way of capturing expense details.
Internet connectivity required?
Yes. The AI-algorithms that process receipt and voice expenses are housed in the Olivia server, so your device needs internet connectivity to access the server.
What if some employees don’t have stable internet access (drivers, technicians in remote areas, etc)?
Olivia’s ‘offline mode’ allows them to first upload receipts while offline, enter merchant name and total amount; when they establish internet connectivity, they can complete the scanning or dictating of expenses.
Is there any integration required?
Olivia requires little integration. Employees can send spreadsheet reports to your organization. However, if, at a later stage, you require APIs to your HR, accounting, or ERP softwares, this can be arranged.
How to capture delivery expenses with 2 receipts?
Scan 2 times — first for expense, second for delivery.
How to generate a report?
Select a date range, click on the envelope icon and it will automatically generate a report and send it to your email